Chapter 11: Policies of Faculty Appointment, Promotion, Recognition, Reviews, and Aspects of Faculty Life

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11.1 Appointment, Promotion, Review
11.1.a. Statement of Principles Governing Faculty Relationships

Chapter 4: Statement of Principles Governing Faculty Relationships ("Gray Book")

See full statement.

11.1.b. Policy Requiring a Primary Appointment

Provided in full in Section 5.1.b.

11.1.c. Policy on Cross-departmental and Cross-school Appointments

Provided in full in Section 5.1.c.

11.1.d. Policy on Retirement and Emeritus Faculty Appointment

Provided in full in Section 5.1.d.

11.1.e. Faculty Titles and the Requirement for Approval of New Titles

Provided in full in Section 5.2.

11.1.f. General Policy Statements on Faculty Appointment and Promotion

Provided in full in Section 5.3.a.

11.1.g. Standard for Appointment, Promotion, and Tenure (Tenure track)

Provided in full in Section 5.3.b.

11.1.h. University Procedural Guidelines for Candidate Files for Tenure Track Appointment, Promotion, and Tenure

Provided in full in Section 5.4.b.

11.1.i. Stopping the Tenure Clock

If a faculty member on the tenure track who has not yet been reviewed for tenure becomes a parent by birth or adoption, he or she will be granted an automatic extension of the tenure clock by one year. The faculty member should notify his or her chair (for those schools that have departments) and Dean in writing of this change in status at the earliest possible date. It is the responsibility of the Chair and Dean to secure substitutes for the faculty member's teaching and committee responsibilities. If a faculty member does not want to alter his or her tenure clock, then they must notify his or her Chair and Dean in writing of the desire to maintain the original tenure date, within one year of the birth or adoption. Deans and/or Department Chairs should make all untenured faculty members aware of this policy.

A tenure-track faculty member may, under certain circumstances, receive a delay of the tenure review for a period not to exceed two years. Such circumstances may include among others, the birth or adoption of a child, responsibility for managing the illness or disability of a family member, or illness of the faculty member.

Approved by the Board of Trustees 12 March 2009

11.1.j. Extension of the Tenure Clock

To obtain an extension of the probationary period for reasons other than childbirth or adoption the faculty member must make a written request showing that his or her ability to demonstrate his or her readiness for the grant of tenure has been substantially impaired.

The petition, if approved by the Dean, shall be submitted to the Provost. For faculty in the Woodruff Health Sciences Center the petition must be approved by the Executive Vice President for Health Affairs before submission to the Provost. In the event that the petition is denied before being submitted to the Provost, the faculty member shall have the right to appeal directly to the Provost. The Provost, in consultation with the President, shall grant or deny the petition. The Provost will report regularly to the Board of Trustees on the numbers of extensions requested, the reasons advanced in support of each request and the granting or denial of each request.

11.2 Policies on Other Aspects of Faculty Life
11.2.a. Tenure and Promotion Advisory Committee (TPAC) Election Process (Full process)

The Tenure and Promotion Advisory Committee (TPAC) is a group of senior faculty elected by the tenured faculty in each of the schools/colleges, that conducts a university-wide evaluation of all tenure track faculty candidates who are recommended for appointment or promotion to Associate Professor or Professor with tenure, or for the grant of tenure at rank, from all departments, if applicable, and from all schools and colleges.

Membership

In keeping with the Principles of University Governance, cited above, the TPAC includes ex officio members from the senior administration and elected members from the senior faculty. The inclusion of ex officio members respects the interdependence of university governance with regard to tenure and/or promotion and ensures transparency and good communication between the senior administration and the faculty. The election of faculty to TPAC reflects democratic faculty governance in university-level promotion and tenure reviews.

Ex Officio Members. TPAC will include three appointed and non-voting, ex officio members, including the President, the Provost and Executive Vice President for Academic Affairs, and a staff member designated by the Provost.

Elected Members. TPAC will include eight elected members, one each from the schools of Business, Law, Nursing, Public Health, Theology, Medicine, Oxford College and Emory College. These TPAC members will be elected by the eligible voters in their respective school or college. The TPAC also will include four at-large members elected by all eligible voters across the university. These 12 members of TPAC will be voting members.

Eligibility for Membership. Persons serving on TPAC will hold the rank of Professor with tenure. In addition, they will have had significant experience in evaluating candidates for tenure and/or promotion. This experience would ordinarily be evidenced by service on school-level committees that review files of candidates. Current Chairs of departments or areas, Division Directors, Deans of schools or colleges, Associate Deans of Faculty in schools or colleges, and any member of a school- or college-level tenure and promotion committee are ineligible to serve concurrently on their school or unit tenure and promotion committee and TPAC.

Terms of Members

Ex Officio Members. An ex officio member of TPAC will hold membership so long as she or he occupies the administrative position that entitles membership.

Elected Members. The term for an elected member will be three years, with one third of the membership elected in each year. A member will be eligible to serve a second consecutive term, but may not be re-elected for a third term until he or she has not been a member for a period of at least two years. Terms will commence on September 1 of any given year and expire on August 31. Elected members who leave the university or who become ineligible to serve on TPAC will be replaced by an interim election. The incoming elected member will serve for the duration of the remaining term. If the unexpired term is a single year, the incoming elected member will serve an additional full three year term after completing the final year of the previous term. At that point, he or she may be re-elected for a second full three-year term.

Election Process for Eligible Faculty

School-/College-Specific Nominations. For open school/college positions on TPAC, the Dean of that school or college will consult with his or her appointment, tenure, and promotion committee (in schools that have one) and will nominate faculty who are eligible for membership on TPAC. The Dean will submit to the office of the provost the names of two qualified persons who are willing to serve in the open TPAC position and will provide all information needed to prepare the ballot.

At-Large Nominations. For open at-large positions, the faculty Chair of TPAC will solicit nominations directly from the tenured faculty. In consultation with TPAC, the Chair will develop a slate of all eligible candidates that takes into account the current composition of TPAC and ensures a continual balance across schools/colleges and discipline. Specifically, the four at-large positions will be distributed across broad areas of cross-cutting expertise, as follows: one in the STEM and health sciences, one in the social and behavioral sciences, one in the arts and humanities, and one unspecified at-large member. The ballot with the final slate of candidates will be sent to the Office of the Provost.

Ballot. The ballot for each school/college will contain the names of each person nominated for any open school/college position on TPAC and any open at-large position(s) on TPAC, with a brief biographical statement that describes the nominee's academic expertise and his or her experience evaluating candidates for tenure and/or promotion.

Eligible Voters. All tenured members of the faculty will be eligible to vote for an open position in his or her school or college and any open at-large position.

Manner of Voting. For all open positions on TPAC, the Office of Institutional Research (OIR) will administer the election electronically via a secured website. The voting site will be open seven days from the time OIR has sent all email invitations to eligible voters. Once the deadline for voting passes or OIR has received all votes, whichever is sooner, the results will be tabulated and certified by OIR and communicated to the Provost and the Chair of TPAC.

Report of Voting. The Provost's Office will report the results of TPAC elections to the school/college Deans who will inform the candidates.

TPAC Officers

Chair and Vice Chair. TPAC will have two officer positions, a Chair and a Vice Chair, elected from its voting membership. In addition to conducting the at-large nominations process, the Chair or, in the Chair's absence, the Vice Chair, will direct committee activities in communication with the Office of the Provost. The Vice Chair will draft the letters summarizing the deliberations of candidates by TPAC. The Chair or, in the Chair's absence, the Vice Chair, will communicate the committee's recommendations to the Provost and President. Both officer positions are normally held for one-year terms. If possible, the Chair and Vice Chair in any given year will not come from the same school or college.

Election of Officers. At the first meeting of the fall semester, the voting members of TPAC will elect the Vice Chair from among the voting members who are not in their final year of service. The Vice Chair will succeed the Chair in the following year, at which time a new Vice Chair will be elected. If the Vice Chair is unable to serve as Chair, the voting members will directly elect a Chair and a Vice Chair. If the Chair is unable to complete his or her term, he or she will be replaced by the Vice Chair, who will hold office for the unexpired term of the resigned Chair and for the year that he or she would in the normal course of events be Chair. To replace a Vice Chair who has resigned or who has assumed the office of a resigned Chair, the Committee will elect a replacement from among its voting members. The elected person will hold the office of Vice Chair for the unexpired term of the Vice Chair who is being replaced, and that of Chair for the following year.

11.2.b. Policy on Compensation of Faculty Leaving Administrative Positions

Compensation of faculty holding administrative positions is based primarily on the responsibilities of the particular administrative position held and on whether the administrative position is full or part time. When a faculty member ceases to hold an administrative position and is serving solely as an active faculty member, an appropriate salary adjustment will be made. The primary factor for such an adjustment will be the compensation received by other faculty with equivalent rank, experience, stature, and job assignment in the faculty member's department or school.

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