Chapter 11: Policies of Faculty Appointment, Promotion, Recognition, Reviews, and Aspects of Faculty Life

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11.1 Appointment, Promotion, Review
11.1.a. Statement of Principles Governing Faculty Relationships

Chapter 4: Statement of Principles Governing Faculty Relationships ("Gray Book")

See full statement.

11.1.b. Policy Requiring a Primary Appointment

Provided in full in Section 5.1.b.

11.1.c. Policy on Cross-departmental and Cross-school Appointments

Provided in full in Section 5.1.c.

11.1.d. Policy on Retirement and Emeritus Faculty Appointment

Provided in full in Section 5.1.d.

11.1.e. Faculty Titles and the Requirement for Approval of New Titles

Provided in full in Section 5.2.

11.1.f. General Policy Statements on Faculty Appointment and Promotion

Provided in full in Section 5.3.a.

11.1.g. Standard for Appointment, Promotion, and Tenure (Tenure track)

Provided in full in Section 5.3.b.

11.1.h. University Procedural Guidelines for Candidate Files for Tenure Track Appointment, Promotion, and Tenure

Provided in full in Section 5.4.b.

11.1.i. Stopping the Tenure Clock

If a faculty member on the tenure track who has not yet been reviewed for tenure becomes a parent by birth or adoption, he or she will be granted an automatic extension of the tenure clock by one year. The faculty member should notify his or her chair (for those schools that have departments) and Dean in writing of this change in status at the earliest possible date. It is the responsibility of the Chair and Dean to secure substitutes for the faculty member's teaching and committee responsibilities. If a faculty member does not want to alter his or her tenure clock, then they must notify his or her Chair and Dean in writing of the desire to maintain the original tenure date, within one year of the birth or adoption. Deans and/or Department Chairs should make all untenured faculty members aware of this policy.

A tenure-track faculty member may, under certain circumstances, receive a delay of the tenure review for a period not to exceed two years. Such circumstances may include among others, the birth or adoption of a child, responsibility for managing the illness or disability of a family member, or illness of the faculty member.

Approved by the Board of Trustees 12 March 2009

11.1.j. Extension of the Tenure Clock

To obtain an extension of the probationary period for reasons other than childbirth or adoption the faculty member must make a written request showing that his or her ability to demonstrate his or her readiness for the grant of tenure has been substantially impaired.

The petition, if approved by the Dean, shall be submitted to the Provost. For faculty in the Woodruff Health Sciences Center the petition must be approved by the Executive Vice President for Health Affairs before submission to the Provost. In the event that the petition is denied before being submitted to the Provost, the faculty member shall have the right to appeal directly to the Provost. The Provost, in consultation with the President, shall grant or deny the petition. The Provost will report regularly to the Board of Trustees on the numbers of extensions requested, the reasons advanced in support of each request and the granting or denial of each request.

11.2 Policies on Other Aspects of Faculty Life
11.2.a. President's Advisory Committee Election Process (Full process)

The PAC is a group of senior faculty elected by the tenured faculty in each of the schools/colleges, that reviews each file for tenure and promotion (See Section 5.4.b)

Distribution of membership: Twelve elected members shall comprise the Committee: one each from the schools of Business, Law, Nursing, Public Health, Theology, and Oxford College; three from Emory College of Arts and Sciences with one from the natural sciences, one from the humanities, and one from the social sciences; and three from the School of Medicine, at least one of whom shall be a basic scientist who also has an appointment in the Graduate School.

Term of membership: The term for membership shall be three years, with one third of the membership elected in each year. A member shall be eligible to serve a second consecutive term, but may not be re-elected for a third term until s/he has not been a member for a period of at least two years. Terms shall commence on September 1 of any given year and expire on August 31.

Qualifications: At a minimum, persons selected to serve on the PAC shall hold the rank of full professor with tenure. In addition, they shall have had significant experience in evaluating candidates for tenure and promotion. This experience would ordinarily be evidenced by service on school-level committees that review files of candidates.

Nominations: The Dean of each school or college, after consulting with the school's appointment and tenure committee (in schools that have one), will nominate persons who meet the qualifications for office. The Dean shall send forward two names of qualified persons willing to serve for each open position. Each nominator, whether Dean or a faculty member, must provide all information required to properly prepare the ballot (see section on the ballot below).

The ballot: The ballot shall contain the names of each person nominated for the position together with a brief biographical statement that describes not only the nominee's academic expertise but his or her experience in evaluating candidates for tenure and promotion. The ballot should be sent to the Provost who oversees the PAC election process.


Eligible voters: All tenured members of the faculty will be eligible to vote, and each faculty member will be eligible to vote for every open position in his or her school.

Manner of voting: The election will be administered electronically via a secured website by the Office of Institutional Research. The voting site will be open seven days from the time IR has sent all email invitations to eligible voters. Once the deadline for voting passes or all votes have been received, whichever is sooner, the results will be tabulated and certified by Institutional Research and communicated to the Provost.

Report of voting: The Provost will post the results of the election on the PAC website and will also report them directly to the candidates.

Note: Beginning in fall 2017, the President's Advisory Committee (PAC) is being replaced by the Tenure and Promotion Advisory Committee (TPAC).

11.2.b. Policy on Compensation of Faculty Leaving Administrative Positions

Compensation of faculty holding administrative positions is based primarily on the responsibilities of the particular administrative position held and on whether the administrative position is full or part time. When a faculty member ceases to hold an administrative position and is serving solely as an active faculty member, an appropriate salary adjustment will be made. The primary factor for such an adjustment will be the compensation received by other faculty with equivalent rank, experience, stature, and job assignment in the faculty member's department or school.

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