Operational Steps


How to Get Under Way

Initial Considerations and Planning Requirements

These requirements should be reviewed and all required steps should be under way at least 24 months prior to admissions launch. This allows for the program to meet accreditation requirements (SACSCOC and discipline-specific accrediting bodies) and institutional requirements.

Key Components

Here we provide key questions and additional details for each unit potentially impacted by the new program or program change. Tailored questions are designed to enable productive and efficient meetings during program development. Please see specific guidance in the accordion below:

School and Departmental Administrative Considerations Plan Overview

UnitSchool or department
ContactsAcademic dean
School and/or department curriculum committees
Optimal timeframe24+ months prior to accepting applications
PurposeIdentify start-up issues and inform thoughtful program development
Why this mattersLocal committee approval and school leadership support is necessary to establish a new program.
FormsNone

Key Questions and Considerations

  1. Has approval to proceed been granted from the appropriate school and department curriculum committee(s)?
  2. Is this an existing program being modified or combined with another offering, or is this a brand-new program?
  3. Will this new program or program change work with the existing academic structure and calendar? If not, are there pedagogical reasons why the calendar must be different?
  4. Who is the target audience and market for the program?
  5. How many students will the program enroll initially and as the program develops? How many students will be impacted by the program change?
  6. What is the proposed tuition rate? Program fees? Is it comparable to that of peer institutions offering similar programs?
  7. Will federal financial aid be offered? Other aid, scholarships, or grants? Will the program change affect the distribution of federal financial aid or other aid, scholarships, or grants?

Accreditation Requirements Overview

UnitsOffice of Planning and Administration
School-specific and department-specific bodies
ContactNancy Bliwise | Vice Provost, Academic Planning
Optimal timeframe24+ months prior to accepting applications
PurposeIdentify any accreditation issues early in the process
Why this mattersAll new academic programs need to be integrated into the university's regional accreditation, which is required for students to receive federal financial aid funds.
Forms

Key Questions and Considerations

  1. Contact the Office of Planning and Administration to begin the SACSCOC accreditation review process.
  2. Complete the two forms listed above.
  3. Has your school or discipline-based accreditation been completed? If not, please contact them to begin the process.

Financial Considerations Overview

UnitSchool or department
ContactDepartment administrator
Optimal timeframe24+ months prior to accepting applications
PurposeOutline financial viability of program
Why this mattersEstablishing a financial plan and program viability is required by SACSCOC and impacts both school and department budgetary planning.
FormsFinancial Considerations Worksheet (XLSX)

Key Questions and Considerations

  1. Will the program offer either federal or institutional financial aid? If so, please contact the Office of Financial Aid immediately.
  2. Has a budget model been drafted?
  3. What are the substantial start-up costs?
  4. Will new faculty or staffing resources be required? How does the budget model account for this?
  5. How does the budget model include IT support? Library support? Other university support services? (e.g., Registrar, EmoryCard, Writing Center)
  6. How will the new program impact school allocation? Please contact your chief business officer for further impact determination.
  7. How will the new program or program changes impact other degree-granting program enrollment?
  8. Please review the worksheet listed above for initial program budgetary impact.
Additional Considerations for Online Programs
  1. Will the program require state authorization to enroll students from states other than Georgia?

Libraries and Technology Needs Overview

UnitLibraries and Information Technology Services (LITS)
ContactsJohn Ellis | Interim Deputy Chief Information Officer
Yolanda Cooper | University Librarian
Kim Braxton | Director, Academic Technology Services
Optimal timeframe24+ months prior to accepting applications
PurposeOutline options and strategy for LITS support
Why this mattersLITS assessment is required by SACSCOC and new programs may have resource and budgetary impacts upon LITS.
FormsNone

Key Questions and Considerations

  1. What library and information resources -- general as well as specific to the program -- and staffing services are in place to support the initiative?
  2. What university IT systems or support structures will be utilized? How might this impact program or LITS staffing? (e.g. Blackboard, ALEPH, OPUS, etc.)
  3. Can Blackboard/Ares be utilized for learning management and content delivery? If not, which system will be utilized?
  4. Will there be program-specific instructional technology support staff?
  5. What support/help desk services will be provided to students?
  6. Have all the SACSCOC library resources and support requirements been met?
Additional Considerations for Online Programs
  1. While it is encouraged to utilize internal resources first, will any external systems or entities be considered to help manage the program delivery? If so, what entities?
  2. How will the online program content be developed and deployed? Who is responsible -- Emory or a third party?
  3. If a hosted service is utilized, how will it integrate with Emory systems? How will the hosted service maintain information security?
  4. Are there other technologies required for online program delivery (web conferencing, tool add-ons, online textbook integration, licensing)?
  5. Does the program include a plan for faculty training in an online environment?

Institutional Approval Overview

UnitOffice of the Provost
ContactNancy Bliwise | Vice Provost, Academic Planning
Optimal timeframe24+ months prior to accepting applications
Note: Emory's Board of Trustees (Academic Affairs Committee) reviews new program applications and program changes in January and September. Applications are presented to the Board of Trustees only after all institutional reviews have been completed.
PurposeAll new programs and substantive program changes must be approved by the provost's office and then by the Board of Trustees. Early notification and engagement with the provost's office is suggested to expedite program approval.
Why this mattersWithout approval both from the Office of the Provost and the Board of Trustees, a new program cannot be offered at the university.
FormsNone

Key Questions and Considerations

  1. Has the Office of the Provost been notified that you are developing a new program and/or considering program changes?
  2. Has the Board of Trustees approved the new program?